Keeping all your messages has advantages - you can keep and search for years of email - but with all of that storage, organization for your email is important to find messages quickly. Labels is a way to categorize all your email messages. Archiving is a way to organize your Inbox - the main view of Apps Mail.
You do not need to keep the thousands of messages in your Inbox to save them in your Apps Mail account. The "Archive" feature in Apps Mail can be used to move messages out of your Inbox and into your ALL MAIL label, letting you tidy up your inbox without deleting anything. ALL MAIL is your archive, a storage place for all the mail you've ever sent or received, but have not deleted. You can see a list of archived messages by clicking ALL MAIL. Archived messages are also available by searching, and under any assigned labels.
When someone responds to a message you've archived, the conversation containing that message will reappear in your inbox.
USING ADVANCED SEARCH
Advanced search operators are query words or symbols that perform special actions in Gmail search. These operators allow you to find what you're looking for quickly and accurately. They can also be used to set up filters so you can organize your inbox automatically. Some of the most useful operators are listed below.
You can also refine your search by clicking the arrow in the search box.
You can also refine your search by clicking the arrow in the search box.
| Operator | Definition | Examples |
|---|---|---|
| from: | Used to specify the sender | Example: from:amy Meaning: Messages from Amy |
| to: | Used to specify a recipient | Example: to:david Meaning: All messages that were sent to David (by you or someone else) |
| subject: | Search for words in the subject line | Example: subject:dinner Meaning: Messages that have the word "dinner" in the subject |
| OR | Search for messages matching term A or term B* *OR must be in all caps | Example: from:amy OR from:david Meaning: Messages from Amy or from David |
| - (hyphen) | Used to exclude messages from your search | Example: dinner -movie Meaning: Messages that contain the word "dinner" but do not contain the word "movie" |
| label: | Search for messages by label* *There isn't a search operator for unlabeled messages | Example: from:amy label:friends Meaning: Messages from Amy that have the label "friends"Example: from:david label:my-family Meaning: Messages from David that have the label "My Family" |
| has:attachment | Search for messages with an attachment | Example: from:david has:attachment Meaning: Messages from David that have an attachment |
| list: | Search for messages on mailing lists | Example: list:info@example.com Meaning: Messages with the words info@example.com in the headers, sent to or from this list |
| filename: | Search for an attachment by name or type | Example:filename:physicshomework.txt Meaning: Messages with an attachment named "physicshomework.txt" Example: label:work filename:pdf Meaning: Messages labeled "work" that also have a PDF file as an attachment |
| " " (quotes) | Used to search for an exact phrase* *Capitalization isn't taken into consideration | Example: "i'm feeling lucky" Meaning: Messages containing the phrase "i'm feeling lucky" or "I'm feeling lucky" Example: subject:"dinner and a movie" Meaning: Messages containing the phrase "dinner and a movie" in the subject |
| ( ) | Used to group words Used to specify terms that shouldn't be excluded | Example: from:amy (dinner OR movie) Meaning: Messages from Amy that contain either the word "dinner" or the word "movie" Example: subject:(dinner movie) Meaning: Messages in which the subject contains both the word "dinner" and the word "movie" |
| in:anywhere | Search for messages anywhere in Gmail* *Messages in Spam and Trashare excluded from searches by default | Example: in:anywhere movie Meaning: Messages in All Mail,Spam, and Trash that contain the word "movie" |
| in:inbox in:trash in:spam | Search for messages in Inbox,Trash, or Spam | Example: in:trash from:amy Meaning: Messages from Amy that are in Trash |
| is:important label:important | Search within messages thatPriority Inbox considers important. | Example: is:important from:janet Meaning: Messages from Janet that were marked as important by Priority Inbox |
| is:starred is:unread is:read | Search for messages that are starred, unread, or read | Example: is:read is:starred from:David Meaning: Messages from David that have been read and are marked with a star |
| has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question | Search for messages with a particular star | Example: has:purple-star from:David Meaning: Messages from David that are marked with a purple star |
| cc: bcc: | Used to specify recipients in thecc: or bcc: fields* *Search on bcc: cannot retrieve messages on which you were blind carbon copied | Example: cc:david Meaning: Messages that were cc-ed to David |
| after: before: | Search for messages sent during a certain period of time (using the date format yyyy/mm/dd) | Example: after:2004/04/16 before:2004/04/18 Meaning: Messages sent between April 16, 2004 and April 18, 2004.* *More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2004 and before April 18, 2004. |
| is:chat | Search for chat messages | Example: is:chat monkey Meaning: Any chat message including the word "monkey." |
| deliveredto: | Search for messages within a particular email address in the Delivered-To line of the message header | Example:deliveredto:username@gmail.com Meaning: Any message with username@gmail.com in the Delivered-To: field of the message header (which can help you find messages forwarded from another account or ones sent to an alias). |
| circle: | Search for messages that were sent from someone who you added to a particular Google+ circle | Example: circle:friends Meaning: Any message that was sent by a person in your "Friends" circle. Examples: circle:"soccer friends (team blue)" or circle:"my \"fab four\"" Notes: For circle names that include a space, parentheses, curly brackets, or vertical bar, add quotes around the name. For names that include quotes, add a back slash immediately before the quotes. |
| has:circle | Search for all messages that were sent from someone who you added to your Google+ circles | Example: has:circle Meaning: Any message that was sent by a person in any of your circles. |
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