Thursday, May 10, 2018

VISUAL CHANGES COMING TO GOOGLE DRIVE

Soon you will see some visual changes to your Google Drive.  Nothing in the functionality of Drive will be changing, just some tweaks to the way it looks.

Here is a list of what you will soon see.

  • The logo in the top left which did say Drive will now also show the Drive icon
  • The "New" button has been updated
  • The color of the background in Drive has been changed from gray to white
  • The font style in the header has been changed
  • The Settings icon and the Help Center icons have been moved in line with the search bar
  • The company logo (Mid-East logo) will now be located on the right instead of the left


Wednesday, May 9, 2018

GMAIL CHANGES WITH MORE NEW FEATURES

The new Gmail will be launching soon.  Another new feature to the updates to Gmail include Smart Compose.  Using artificial intelligence, the new Smart Compose feature can predict what you will write and offers suggestions on common phrases as you type. The aim of the new feature is to save the writer time when it comes to repetitive writing and should help reduce the risk of making grammatical errors.

There is also something called Nudging.  After a set period of time, Gmail will resurface unanswered emails and ask you if you want to reply. 

See my previous blog post about additional features coming to the new Gmail.







Thursday, April 12, 2018

GMAIL INTERFACE WILL SEE FUTURE CHANGE

There are some new changes on the horizon for your Gmail. The fresh, new, cleaner look will arrive in a month a two.  One new feature is called Smart Reply which already exists on the Gmail mobile version.  Smart Reply will allow users to select from three automatic responses based on the context of the message. There will also be the ability to press a snooze button on your emails for a set time.  There is buzz that you will be able to turn your emails into more of a to-do-list by organizing them into groupings.

The family of Google Apps (Calendar, Docs, etc.) is also rumored to be better integrated into Gmail.  Stay tuned and keep your eyes open for new changes coming to your Gmail.





Monday, November 20, 2017

IT'S ABOUT TO EXPIRE - THANK GOODNESS!

I have been hearing from many staff members about the mess they have in the "SHARED" drive.  My advice is usually, "Stay out of your Shared Drive unless you have to--it will drive you nuts".  However, those Shared files can now have SET EXPIRATION DATES. 

It would be a great idea to SET EXPIRATION DATES on shared files that we use from year to year. An example would be the Sophomore Showcase folder.  It gets confusing year to year trying to decide which folder/files you are using.

To SET EXPIRATION DATES do the following:

  • Click Share
  • Key in the name of the person you want to share the document with
  • Choose Can Comment or Can View - Edit does not allow for SET EXPIRATION DATES
  • If you choose Can Edit - there will be a "CLOCK" to the left

  • When you click the "CLOCK" the permissions are automatically changed to either Can Comment or Can View
  • You can change the expiration time to 7, 30, or Custom date for the shared file to expire
Make sure to check out this great feature and help us all be able to find files in the Shared Drive a little easier.

Thursday, November 9, 2017

DRIVE IMAGES MENU CHANGE

A new look has arrived in Google Drive when it comes to looking for Images.  When you click on Insert/Images, you now see a different look to how you find Images.


When you decide the location in which you will select the Images, a sidebar opens for your choosing. Pretty awesome!


Tuesday, October 3, 2017

SEE GRID VIEW IN GOOGLE SLIDES

Grid View has now come to Google Slides. Google Slides are by default in a filmstrip view.



However now you can see the Slides in a Grid View format.  Click the GRID VIEW button on the left bottom corner of the screen.

In the Grid format, you can do the following:

  1. Leave Comments and see the Comment indicator
  2. Change the background, layout, and themes on Slides
  3. Set Slide Transitions - The Slide Transition panel will appear on the right side of screen
  4. Zoom in and out on slides
  5. Drag Slides to different locations






Wednesday, September 6, 2017

DOES THE NEW SCHOOL YEAR HAVE YOU ON EMAIL OVERLOAD?

With the start of school, you probably feel like you are on email overload.  One way to organize your email is to use LABELS. Google offers you several ways to create a label.  Probably the easiest way to scroll to the bottom left side of the main Gmail screen and click "More".  When the list expands, click "Create new label".  A box will appear.  Enter the name for your label. (Example: "My New Label") Labels can be "nested" under different labels. Once you have the label created, you can click the black drop down arrow beside the label and do several things such as color, edit, and remove.

One way to move the email to the label is to go to the toolbar above your emails.  Click the folder and find your "My New Label" folder.  The email is moved to that label.  If you have further correspondence within this email, it will appear in your inbox with the "My New Label" folder to the side of the email.  If you colored the label, it will appear colored.


You can also drag the email to the left side of the window and simply drop the email into the "My New Label".


You can also FILTER these emails.  What does FILTER mean?  When you filter emails, you are setting up an automatic place for certain (filtered) emails to go when you receive them.  Each time I get an email that relates to "My New Label" I want it to "go" to that label.  Click on the MORE button on the toolbar, and click Filter messages like these.


The box below will appear.  First make sure that the email is from: the correct person.  You can set up more filtering helpers by filling in any of the other boxes. Then click Create filter with this search and a another box will open.


Check out the short video on how to create the filter.
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Wednesday, August 16, 2017

GET YOUR SCHOOL CALENDAR ORGANIZED

As I get ready for the new school year, one of the first tasks I complete is to get my school calendar organized.  Open your Google Calendar and your schools calendar.  My school calendar is usually organized and posted by the clerical staff in the front office. I have my Zanesville Daily calendar active (or color turned on) and my calendar active. The calendar for your school is usually found in the "Other Calendars" section.

Once you have the calendars open, look at your school calendar and find an event you want on your calendar. Click on the event and in the right-hand corner in blue you will see "Copy to my calendar". An event window will open up.  Make any changes you like and click Save.  I use Ctrl + S--it's much faster.

So get those school calendars organized in a snap.  Have a great -- organized year!

Wednesday, June 7, 2017

QUICK ACCESS IN GOOGLE DRIVE

You should now see a small change to your Google Drive called Quick Access. Based on your recent activity, Google Drive now intelligently predicts the files you need based on your recent activity.


Files in your Drive appear based on:

Frequently used or shared files
Files used at specific times of the day
When relevant meetings occur

Thursday, May 25, 2017

REMOVE STUDENTS FROM CLASSROOM

It's the end of the year and time to do some purging and cleaning up of files.  I like to archive my Google Classroom classes each year instead of deleting them.  I do however, get rid of students that are in each one of my Google Classrooms. It is simple to do this.

Open Google Classroom
Click on Students
Click the box to the left to select all students
Click on Actions
Click on Remove

It is that easy.


If you want information on how to Archive Google Classroom pages, see the June 1 blog or simply search for "archive".